Gala Volunteer Positions are filling up fast!
Well, the gala event is quickly heading towards us and we still have positions available. If you have a specific position you want to sign up for you might want to do it asap! If you don’t care what position you work and you just want to work at the gala then I suggest you sign up as a floater and we’ll move you around where needed.
And have no fear, if the doodle polls (listed below) are still accepting sign ups then there is still space in that area. Once we’ve maxed in a specific area doodle.com will close down the sign-up (poll) and you will not be able to sign up. So — GO, sign up now! Time’s a’ waistin’!
If you’ve never volunteered with the gala rest assured you’re in store for some crazy MAGIC.
We have THREE primary time segments to the gala:
First is SET-UP: it is the early part of the day and is pertinent to the gala going off without a hitch.
Second is the actual GALA, this segment has many working parts.
Third is STRIKE (or tear-down): and is the last part of the day and can always use your help since it is so late.
If you volunteer DURING the gala or have purchased a ticket PLEASE, consider helping out with the set-up or strike shifts. We know it makes for a long day, but think of it as a really long, rewarding day….
The following are all of the available volunteer positions. Please see the descriptions and sign-up links below. The start and finish times are not set in stone, but are pretty close.
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SET-UP CREW will assist with the assembly and placement of gift bags, constructing and arranging table centerpieces, placing signage, etc. 9am – 1pm
Sign up here to join the SET-UP CREW: http://www.doodle.com/pic3i5hm8de8kpuu <https://go.madmimi.com/redirects/1361479508-40f89cea1f584866be7a5cec23d94689-e7ebed6?pa=361107828096118393> Need just a few more.
STAGEHAND will assist with the production of the awards show. Some physical work may be required. — TIME has changed — 12:30pm – 11pm. Sign up here to be a STAGEHAND: http://www.doodle.com/fw4a7khptph7eaa6 <https://go.madmimi.com/redirects/1361479508-ec36fc1be0bff022017613497406a1a2-e7ebed6?pa=361107828096118393> Need 2-3 more.
PUBLICITY & PR VOLUNTEERS will assist the publicity team with press. Volunteers are expected to help make media calls, work the Media Sign-In Table, and help wrangle talent and special guests on the red carpet.
*Experience is preferred. If you’ve volunteered for Publicity & PR in the past, you may sign-up, email [email protected] for a sign-up link. If you have not, please send an email to [email protected] with a few sentences about your experience and what assignment you’re interested to get confirmation before signing-up. 4pm – 9pm. Need 7-8 more.
GUEST AMBASSADORS will cheerfully greet, guide, and assist guests to their destinations. 3pm – 11pm. Sign up here to be a GUEST AMBASSADOR: http://www.doodle.com/qkrp66erw8h9mmtn <https://go.madmimi.com/redirects/1361479508-0d33bc14732ae10001140ea0dbb25466-e7ebed6?pa=361107828096118393> Need 12 – 13 more.
SILENT AUCTION CREW will assist with tasks as needed for the Silent Auction. 3:30pm – 3pm – 11pm. Sign up here to be a SILENT AUCTION volunteer: http://www.doodle.com/49gta3vf3u6qagdk <https://go.madmimi.com/redirects/1361479508-282719b7275043feb68c70e8def7f5ed-e7ebed6?pa=361107828096118393> Need 15 or so more.
RAFFLE ASSOCIATES will promote and sell exclusive raffle tickets during the Gala Dinner. 3:30pm – 10pm. Sign up here to be a RAFFLE ASSOCIATE: http://www.doodle.com/cxa22nv9688vfy74 <https://go.madmimi.com/redirects/1361479508-6c735f1e706ca1267cd1ab64a47c124b-e7ebed6?pa=361107828096118393> Need 6-7 more.
TALENT ESCORTS— ALL FULL
WILL CALL ASSOCIATES will check-in Gala guests…with a smile! 2pm – 9pm. Sign up here to be a WILL CALL volunteer: http://www.doodle.com/6exakimadd4m5u2a <https://go.madmimi.com/redirects/1361479508-c69b51fabe1e84101a7067e9ceabfe2a-e7ebed6?pa=361107828096118393> Need about 6 more.
TABLE CONCIERGES will ensure that the dinner guests’ needs are being met and will also assist in the live auction. 4pm – 10pm. Sign up here to be a TABLE CONCIERGE: http://www.doodle.com/ayreudceihyrv2m5 <https://go.madmimi.com/redirects/1361479508-504a4bc8d59a2962f0086e5c4e01ed03-e7ebed6?pa=361107828096118393> Need 12 – 13 more.
STRIKE TEAM will assist with taking inventory and the general event teardown. 9pm – 11pm. Sign up here to be part of the STRIKE TEAM: http://www.doodle.com/c8sgzgnuuy8dkn9t <https://go.madmimi.com/redirects/1361479508-2d1fb9d56b5ad18bd621b32c549b470b-e7ebed6?pa=361107828096118393> Need about 6 more.
VOLUNTEER CENTRAL CREW will assist volunteers in getting credentials/walkies (where necessary) and help all teams follow scheduling for meal breaks. Two shifts: 8am & 3pm http://www.doodle.com/64e7xi9wedswn4sp <https://go.madmimi.com/redirects/1361479508-b0f9df979c0de54fa1d52b82c5dd0fdc-e7ebed6?pa=361107828096118393> Need about 3 or 4 more for each shift.
FLOATERS will assist with volunteer assignments as needed. Two shifts: 8am & 3pm. Sign up her to be a FLOATER: http://www.doodle.com/4dmt2d74nmycckc2 <https://go.madmimi.com/redirects/1361479508-65a77c327fce156f8ab62e91064d0e68-e7ebed6?pa=361107828096118393> As many of you who’ll sign up!
Thank you all for your dedication and support.
For more information on HRC LA’s largest event and fundraiser, please go to: www.hrcladinner.com <https://go.madmimi.com/redirects/1361479508-6b4c5626f9d37eabd63171822693e1cb-e7ebed6?pa=361107828096118393>
When: March 23rd, 2013
Where: Ritz-Carlton/JW Marriott at LA Live
900 W Olympic Blvd Los Angeles, CA 90015
If you’d like to get a room you can get an HRC discount by going to www.hrcladinner.com <https://go.madmimi.com/redirects/1361479508-6b4c5626f9d37eabd63171822693e1cb-e7ebed6?pa=361107828096118393>
We are currently working on parking arrangements but encourage you to take the Metro Rail, there is a station within walking distance of the hotel.
And as an FYI:
For those of you who are new to the HRC LA Gala this is our largest fundraising event of the year. A primarily donated and volunteer-run event – the ticket sales go toward our continual fight for equality. It is a formal evening including dinner, cocktails, celebrity honorees and a meaningful, information-filled program and could NOT be held each year without the many, many volunteers who help it run so smoothly. If you’ve worked the event before then you know how magical it is, if you haven’t then you will be in for a very special treat.
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